Job Description

Job Title: Mail Prep Clerk

Reports To: Production Supervisor

Job Status: Full Time

Job Overview

The Mail Prep Clerk is responsible for sorting and preparing mail for distribution. This role involves ensuring accuracy in document preparation and adhering to established guidelines for mail handling. The position requires attention to detail, organizational skills, and the ability to work efficiently in a fast-paced environment.

Reasonable Accommodations Statement

Persons occupying this position must be able to perform all essential functions, with or without reasonable accommodation.

Responsibilities and Duties

• Document Verification: Ensure that the documents assigned match those being prepared.
• Document Preparation: Follow established guidelines to prepare documents for distribution.
• Package Handling: Open and sort packages, complete document preparation for each customer, and move on to the next task.
• Workflow Distribution: Organize and distribute workload based on document type/application.
• Data Entry: Perform data entry tasks as required.
• Work Order Recording: Accurately record work order entries after preparing each batch of documents.
• Document Knowledge: Gain and apply knowledge of various document types through training.
• Package Lifting: Lift packages weighing between 5-40 pounds.
• Sitting and Repetitive Movements: Able to sit for extended periods and engage in repetitive hand and arm movements.
• Additional Duties: Perform other duties as assigned.

Qualifications / Skills

• Basic Computer Knowledge: Familiarity with computer systems and software.
• Task Oriented and Quick Learner: Ability to focus on tasks and adapt quickly to new procedures.
• Attention to Detail: Precision in document handling and preparation.
• Self-Motivated: Ability to work independently and manage time effectively.
• Work in Fast-Paced Environment: Capable of maintaining productivity in a dynamic setting.
• Confidentiality: Handle sensitive information with discretion.
• Independence: Work autonomously while maintaining high performance standards.
• Teamwork: Collaborate effectively with team members.
• Punctual and Positive Attendance: Reliable attendance and a positive attitude.

Location: 317 Raemisch Rd, Waunakee, WI 53597

We are dedicated to creating an inclusive workplace and welcome applications from all qualified individuals, regardless of gender, race, disability, or other personal characteristics.

More about us here:

► BCS is an Essential Business in Waunakee, WI, and has a well-maintained, clean, and air-conditioned environment.

► Candidates must be able to pass a pre-employment background screening, including a drug test and background check.

► Business Communication Solutions (BCS) is an Equal Opportunity/Affirmative Action Employer.

At BCS, we streamline your operations with flexible, turnkey solutions for billing, print and mail services, eDelivery, document management, marketing, customer communications, and financial processes. Our advanced systems and expert team deliver scalable, reliable workflows across mobile, web, and print channels. We’ll work with you to identify key focus areas, develop a strategic plan, and enhance your business performance while reducing costs and boosting customer satisfaction.

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