Job Description

Job Description and Duties

Are you looking for an exciting and fast-paced career?

Join the California Governor's Office of Emergency Services (Cal OES) and be part of an organization that serves as a leader in emergency management and homeland security through dedicated service to all. We are looking for enthusiastic and motivated individuals to join our team. If you are interested in a challenging opportunity in a high-energy, team-oriented environment, you are encouraged to apply.

Job Summary
Under direction of the Chief of IT Administration Unit, the Information Technology Specialist I (ITS I) will act as the IT Contract Manager and plan, create, manage, control, and track IT Contracts. The incumbent receives direction with assignments in terms of broadly defined missions or functions and plans, designs, and executes programs, studies, and other work independently. The incumbent will serve as IT Contract Manager, assist IT management, and project lead(s) to perform varied and unrelated processes in connection with contract support for information technology projects and operations. The ITS I will function in a demanding and changing environment, which requires the ITS I to act with great independence while effectively maintaining a routine workload and regularly responding to short-term tasks. The work also involves demonstrating leadership in identifying new issues and business opportunities and in assisting management with the most sensitive issues. Incumbents demonstrate an in-depth understanding of the relationship of their specialization and/or project responsibilities to the work as a whole.

You will find additional information about the job in the .

Working Conditions

Hybrid Telework : This position is eligible for a hybrid work schedule. Additional in office days may be required based on the business need.

Conflict of Interest (COI) : This position is designated under the Conflict of Interest Code and is required to complete Form 700 within 30 days of appointment. Failure to comply with the Conflict of Interest Code requirements may void the appointment.

Special Requirements

Application Package Requirements

To have your application considered for this job opportunity:

• List the Job Code (JC) and Position Number for this position in the “EXAMINATION(S) OR JOB TITLE(S) FOR WHICH YOU ARE APPLYING” section on the State Application, STD. 678.
• List your most current employment history first in the “EMPLOYMENT HISTORY” section on the STD. 678.
• Provide the “From” and “To” dates with the month, day and year, the “Hours Per Week” that you worked and the Total Worked (Years/Months). You may include overtime hours.
• You must complete the “DUTIES PERFORMED” on the State Application ( do not note “see attached resume” in this section ). Failure to comply and your application is considered incomplete.
• SROA and Surplus are encouraged to apply and must submit a copy of their letter.
• Please note consideration shall be given to work experience gained in a part-time or full-time job, regardless of whether the job was a paid or a volunteer position or was within, or outside of, state service.

If using education to qualify please submit a copy of your transcripts. If selected, official transcripts will be required. Foreign education must obtain and submit verification of United States course/degree equivalency.

NOTE: Incomplete applications received may not be considered. Resumes are welcomed but do not take the place of the completed State Application STD 678. Applications received via fax or email will NOT be accepted. If you would like confirmation of receipt, please send certified mail.

**A candidate pool may be established for subsequent vacancies.**

**All hires may be subject to a criminal background check.**

**We encourage applicants to apply electronically.**

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Demonstrated ability to establish and maintain effective and beneficial relationships with state, local, and Federal government agencies, and the vendor community, as it relates to information technology contract management.
• Ability to communicate effectively with others as demonstrated by strong written and verbal communication skills, strong negotiating skills, and particularly the ability to represent the Governor’s Office of Emergency Services effectively with the vendor community, key customers, stakeholders, and internal staff.
• Proven track record of gaining the confidence and trust of individuals in key positions.
• Demonstrated ability to ensure that contracts adhere to departmental, state, and federal practices and regulations.
• Ability to obtain consensus on direction to ensure timely completion of proposals leading to contracts.
• Knowledge of state best practices, including trends and directions related to contracts.
• Knowledge of project and state contract management practices.
• Knowledge of state budget processes.
• Knowledge of state and federal control agency requirements for contracts.
• Knowledge of State Contracts Manual (SCM), California Public Contract Code (PCC); California Government Code (GC): IT procurement methods; State Administrative Manual (SMA); State Information Management Manual (SIMM).
• Knowledge of Department of Technology’s Project Approval/Delivery Lifecycle (PAL/PDL).
• Ability to Stay current with the latest developments in hardware/software; Document technical specifications; Adapt and manage multiple tasks and priorities; Develop effective solutions; Communicate with users, team members and management effectively.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Cal OES employees are eligible for a number of benefits and working for us is a great opportunity to join a committed team. Benefits include but are not limited to the following:

• Free Parking
• On-site Gym and Locker room
• Electric Carport
• Excellent CalPERS state pension plan
• 401(k) and 457(b) Plans
• Flexible Schedules
• Generous paid time off
• Health, dental & vision insurance for the employee or the employee's family
• Investment in careers development
• Located near many local eateries, financial institutions, and the Light Rail Station

Statement of Qualifications

All applicants must provide a Statement of Qualifications (SOQ) for the hiring manager’s review. Failure to include an SOQ may disqualify an applicant from consideration.

A resume in lieu of the SOQ responses may disqualify an applicant from consideration. A standard or generic SOQ may disqualify an applicant from consideration.

Please review the Duty Statement and Desirable Qualifications for this position.

SOQ FORMAT INSTRUCTIONS:

• The SOQ shall be no more than two pages, single-spaced in 12-point Arial font.

PLEASE ANSWER THE FOLLOWING:

1. Describe the depth & breadth of how your background, experience, education, and/or training with providing oversight and developing solicitation documents for procuring IT Services, Inter Agency Agreements (IAA) and Non-Competitive Bid (NCB) Contracts, Contract Tracking and Contract Reporting disciplines that you feel qualify you for this position.
2. Describe your experience serving as an IT Contract Manager/Analyst for California State Agencies.

For assistance in uploading documents, including the SOQ, you may want to consider watching the following video from CalHR's Training Catalog:  Upload SOQ to your Application Package

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Statement of Qualifications - Please refer to the Statement of Qualifications (SOQ) section at the bottom of this job bulletin for the filing instructions and the SOQ Question(s). Applications submitted without the SOQ may not be considered.

Job Tags

Permanent employment, Full time, Contract work, Temporary work, Part time, Work experience placement, Work at office, Local area, Remote work, Flexible hours,

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